Terms and privacy
Publish documents and choose the terms students accept.
Students must be able to read the terms that apply when they join a course. Write the documents in Legal documents, publish a version, then choose which one a course or group uses. A saved draft is not the published text shown to students.
Publish the document
Open Legal documents → New legal document. Enter its key, name, family and language, then write the text or use Upload Markdown. The key identifies the document; the name helps readers and staff recognize it.
Wait for Saved, then choose Publish and confirm. Open Release history to check the published text. If another person saved a newer draft, review it before replacing their work. Publishing uses the last saved draft, not unsaved text still in your editor.
Choose what buyers accept
Open Course defaults → Checkout choices on the course, or Checkout choices in a group's settings. Use Set checkout choices, Edit checkout choices or Customize choices, depending on the current setup.
- Add a checkbox or link and write the text buyers should see.
- Use Add document to link one or more published documents. Check that each link is part of the sentence.
- For a checkbox, choose whether it is required. A link alone does not require a checkbox to be ticked.
- Choose Save changes, then open the group's public course page and read each linked document before testing enrolment.
Groups can use the course choices or save their own. Use course choices removes a group's custom choices. When no custom choices are set, the app can use the choices published with the documents. Check the actual public page instead of assuming a document is included because it exists.
If the editor asks for an ID because the same document is used in more than one checkbox, give each choice a distinct, stable ID. The enrolment flow records the choices and document versions the student accepted.
Document fields and releases
A release is a published version of a document. It preserves the text that was in the last saved draft at publication.
| Field or state | Meaning |
|---|---|
| Key | Identifier used to find the document. |
| Family | Terms and conditions, privacy policy or data processing agreement. |
| Locale | Language of the document. |
| Draft | Text written in Markdown before publication. |
| Release | Published text that cannot be edited. |
Publishing a newer release does not change a student's record of accepting an earlier one. Keep both language versions readable when your course serves English and Spanish speakers.
Marketing choices
A student can choose whether to receive marketing messages in the public enrolment flow. An outside form can pass that choice and the details of when and where it was made through the API. Send only the choice the person made. Publishing documents or saving consent does not by itself meet every legal duty.
Changes after publication
Before publishing another version, check which version your current students accepted and whether they need to see the new one. The earlier acceptance record stays as it was. Ask your legal adviser which text and choices your school needs.