Groups and evergreen courses

Use Cohorts for students who follow a run together, with optional public dates and a seat limit. Use Evergreen → Create evergreen course for people who can join at different times. Both get a separate copy of the lessons and need publication before students can start.

Public dates are optional. If you enter one, supply its time too and check the group's time zone. These dates describe the offer; set lesson opening times and deadlines in the builder.

Start with a name and time zone. You can then set a seat limit, dates to show on the website, a place, visibility and a price. Leave the optional fields empty for a first group; the table below explains what each setting does and where it applies. Public dates do not open or close lessons. See Selling courses for prices.

Check the group's Preview before publishing. Course release lists anything you must fix first. After publication, students in the group can start and Taskpipe starts sending their access emails. Add students from the group's student list. An email marked sent does not prove it reached an inbox.

Use course settings means the group follows the course choice. Choose a different value on the group if it needs its own setting.

A group can be a draft, published or closed. You can publish a draft after Course release finds it ready. A published group can receive more students while seats remain. Only published groups marked as listed appear in the external group list. If a group uses the course's visibility choice, changing that choice also changes the group. A choice set on the group stays as it is.

If an access email fails, use Retry access emails in Course release. This retries email delivery without publishing again.

To return a published group to draft, open Settings → Danger zone and choose Unpublish course.

Open the group's Settings → Access period. Choose No time limit or a limited number of days or calendar months, then choose Save access period.

Access starts at enrolment if the course is published, or when you publish it. A change to the access period applies to future enrolments. Current students keep their agreed access dates; changing this setting does not extend them.

When access ends, the student's saved progress and earned certificate remain, but they cannot keep opening lesson content. Check their access dates and any payment pause when helping someone who cannot enter.

To extend one student's access, open their course record and choose Settings → Access period. Choose the access source if more than one is offered, enter an end date later than both today and the current end, and choose Extend access. Check the time zone beside the field. You can also remove the end date. This action is available for access that has started, has an end date and has not been revoked or paused for payment.

Use Close enrolment in the group's settings when you no longer want new students to join. Existing students keep their access. Open enrolment allows new enrolments again, subject to publication, available seats and checkout requirements. This is separate from hiding the sales page or changing lesson dates.